Vacancies – Clerk to Parish Council

We are looking to recruit a Clerk to support the parish council in its work. Please see the attached job advert and job description below.

If you are interested, please apply via email to cllrneilhickman@mostertonparishcouncil.org with your CV and covering letter.

VACANCY FOR PARISH CLERK

Applications are invited for the part-time post of Parish Clerk.  The contract is for 24 hours a month, paid in accordance with NALC salary scale SCP 7-12 (£10.44- £11.53), depending on experience. Hourly rate is reviewed annually, with the 2021 pay review still pending.

The Parish Council convenes on six evenings a year (on the second Tuesday of alternate months – Jan, Mar, May, July, Sept & Nov currently). In exceptional circumstance additional meetings are called.

The work involves the preparation of the agenda and papers for the meetings, taking the minutes, following up the action points, keeping accurate financial accounts and the preparation of the end-of-year accounts, publishing documents on the Council’s website, liaising with local authorities, other organisations and members of the public, dealing with planning applications and general correspondence.

You can work from home and a laptop and printer will be provided.  Expenses can be claimed for telephone/internet usage and any mileage incurred.

Closing date for applications – Friday 20th August 2021.

Please apply in writing, including your CV. Please send applications to Cllr Neil Hickman, Chairman, Mosterton Parish Council via email to cllrneilhickman@mostertonparishcouncil.org

MOSTERTON PARISH COUNCIL

CLERK TO THE COUNCIL

JOB DESCRIPTION

Overall Responsibilities

The Clerk to the Council will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law of a local authority’s Proper Officer.

The Clerk will be responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out.

The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions.

The person appointed will be accountable to the Council for the effective management of all its resources and will report to them as and when required.

The Clerk will be the Responsible Financial Officer and responsible for all financial records of the Council and the careful administration of its finances.

Specific Responsibilities

1. To ensure that statutory and other provisions governing or affecting the running of the Council are observed.

2. To monitor and balance the Council’s accounts and prepare records for audit purposes and VAT.

3. To ensure that the Council’s obligations for Risk Assessment and Data Protection are properly met.

4. To prepare, in consultation with appropriate members, agendas for meetings of the Council. To attend such meetings and prepare minutes for approval.

5. To attend all meetings of the Council and record accurate minutes of the meetings.

6. To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of the Council.

7. To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.

8. To study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.

9. To draw up both on his/her own initiative and as a result of suggestions by Councillors proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.

10. To supervise any other members of staff as their line manager in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of salaries, conditions of employment and work of other staff.

11. To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.

12. To act as the representative of the Council as required.

13. To issue notices and prepare agendas and minutes for the Parish Meeting: to attend the assemblies of the Parish Meeting and to implement the decisions made at the assemblies that are agreed by the Council.

14. To prepare, in consultation with the Chairman, press releases about the activities of, or decisions of, the Council.

15. To attend training courses or seminars on the work and role of the Clerk as required by the Council.

16. To work towards the achievement of the status of Qualified Clerk as a minimum requirement for effectiveness in the position of Clerk to the Council.

17. To continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council: Suggested is membership of your professional body The Society of Local Council Clerks.

(Last updated: July 2021)